Outlook Mai Client For Mac Os

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You can use S/MIME certificates, also called 'S/MIME Certs' or 'Personal Certificates', with most email clients to digitally sign and/or encrypt email messages. At Indiana University, S/MIME certificates are provided by the InCommon Certificate Service. For instructions on getting a certificate, see Get an S/MIME certificate for digital email signatures at IU.

When you receive your certificate from InCommon, it will be encrypted in the PKCS 12 format (.p12 or .pfx), using the strong passphrase ('PIN') you created for it at the time of request. You will need this passphrase to install the certificate.

  • Approach 2 To Set Outlook as Default Email Client in Mac OS X If end users have Outlook 2011 for Mac on their local system, then, users can set it as the default from there. This same procedure will be applied for Outlook 2016 automatically.
  • Approach 2 To Set Outlook as Default Email Client in Mac OS X If end users have Outlook 2011 for Mac on their local system, then, users can set it as the default from there. This same procedure will be applied for Outlook 2016 automatically.

Also, for details about potential issues with various devices and applications when using digital signatures, be sure to refer to Known issues with digitally signed email at IU.

Apple Mail and Outlook for Mac both talk to the MS Exchange server using a Microsoft protocol called EWS - Exchange Web Services. However iOS devices will normally talk to the same MS Exchange server using a different Microsoft protocol called EAS - Exchange Active Sync.

View a video about using digital signatures in Apple Mail and Outlook for macOS.

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Install in macOS

  1. Double-click the file downloaded from the InCommon Certificate Manager.
  2. Keychain Access will prompt you for the certificate passphrase; use the second, 'PIN' passphrase, not the first 'request' passphrase.
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The certificate will be installed on your Mac and will appear in the 'My Certificates' section of Keychain Access. The certificate is now available for Apple Mail, Outlook, and other applications that can use client certificates.

Your certificate is only available on the computer and user account where you install it. If you want your personal certificate on other computers or devices, you will need to import it on those devices also.

Use your certificate with Apple Mail

Use these instructions to enable Apple Mail to use client certificates to digitally sign and encrypt email.

Enable digital signing and encryption

  1. If you have just installed your certificate on your Mac, close Mail and then restart it.
  2. Begin composing an email message. You should see the 'Signed' icon () in the lower right of the message header (this indicates the message will be signed). If you don't see the 'Signed' icon, select Customize (in the lower left of the message header), and add the 'Lock' and 'Signed' icons.

Sign email

To send a signed message, verify that the 'Signed' icon has a checkmark () in it . If the 'Signed' icon has an x instead, your message will not be signed.

You may not want to sign messages to mailing lists, because S/MIME digital signatures are attachments, which some lists do not accept.

Encrypt email

Mac

If you have the public certificate for the user or users to whom the messages is addressed, you will be able to encrypt the email message: In the lower right of the message header, click the open lock icon to lock it; when the icon is locked, your email message will be encrypted.

If you do not have certificates for everyone to whom the message is addressed, you will be prompted to send the message unencrypted.

Outlook Mail Client For Mac Os

Use your certificate with Outlook for macOS

Use these instructions to enable Outlook to use client certificates to digitally sign and encrypt email.

Enable digital signing and encryption

  1. If you have just installed your certificate on your Mac, close Outlook and then restart it.
  2. From the Outlook menu, select Preferences > Accounts. Select your IU email account, click Advanced, and then select the Security tab.
  3. In the 'Digital signing' section, select your certificate from the drop-down menu.
  4. For 'Signing algorithm', the default value of SHA-256 is appropriate for most situations.
  5. For the best usability, enable the following options:
    • Sign outgoing messages
    • Send digitally signed messages as clear text
    • Include my certificates in signed messages
  6. In the 'Encryption' section, select your certificate from the drop-down menu.
  7. For 'Encryption algorithm', ASE-256 is the best option. It is not necessary to check Encrypt outgoing messages; each email message can be optionally encrypted when you compose it.
  8. IU does not currently use the 'Certificate authentication' options, so do not set this.
  9. Click OK to save your changes and exit Outlook Preferences.

Sign email

By default, your email messages will be digitally signed. To indicate signing, a lock icon with the text 'This message will be digitally signed' will appear in the lower left of the message header when you compose an email message:

If you do not want to sign a message, from the Options tab of the mail message, click Sign so that it is not selected.

You may not want to sign messages to mailing lists, because S/MIME digital signatures are attachments, which some lists do not accept.

Encrypt email

Address and compose your email message. From the Options tab of the mail message, click Encrypt so that it is selected.

If Outlook is unable to find certificates for everyone to whom the message is addressed, you will be prompted to search the IU Active Directory for user certificates. If Outlook is still unable to find certificates for all addressees, you will be prompted to send the message unencrypted.

Use a group account certificate

To use an S/MIME certificate with a group account, install and enable the certificate as you would for a standard account.

  • If the profile you are using in your email client is the group account, there should be no issues.
  • If the profile you are using in your email client is your personal account and you want to send email from the group account, in your email message, open the 'From' field and enter the group account address. If your personal account has 'send as' rights for the group account, there should be no issues. If you are unsure whether you have 'send as' rights, contact your IT Pro.

Microsoft Outlook 2016 for Mac is out! As of July 9, 2015, subscribers to Microsoft Office 365 can use the brand new Office 2016 for Mac suite. Seven updates had been already released since the preview version in March, bringing more stability and performance to this release.

Having trouble with Outlook? Don’t worry, most issues can be easily resolved once you know how. Check out this guide to learn more.

If you’re not a Microsoft Office 365 customer, you’ll have to wait some time before you can take advantage of Office 2016 for Mac by downloading it from SherWeb’s Control Panel. While we’re busy working on the new release, this is an opportunity to highlight the great features of the Microsoft Outlook 2011 for Mac client. Perhaps you’ve never used it? We know you have a wide choice when it comes to accessing your emails on a Mac OS X computer. But to get the most of Exchange 2013 on your Mac, especially if you’re in a corporate environment, you have to use a tool that integrates as seamlessly as possible with your Mac OS X and gives you access to most of the email service features. Mail is the native email app for the operating system, but if you had to use it before, you know it doesn’t have the organizational functions and features that are useful in business! You need the right tool that accommodates both long-time Mac users and Windows users that are shifting to Mac.

That tool is Microsoft Outlook for Mac. The 2011 version was released as a totally new product for Mac OS X users, superseding the former Microsoft Entourage 2008 application. As part of the Office 2011 suite, it came with a new layout. While, it didn’t totally replicate what was then the new Microsoft Outlook 2010 for Windows, it was made to embed itself more tightly with Mac OS X.

For instance, you can use the built-in Mac OS X backup feature – Time Machine – to backup Outlook 2011 with a noticeable difference in performance. Backups are fast thanks to the local email structure in the background: each email item is a separate file.

With Outlook 2011, you can register different accounts (any POP3/IMAP, AOL, Gmail, Windows Live Hotmail or Yahoo mailbox) along with your Exchange 2013 account, under one single identity. Moreover, the mailbox consolidation feature helps you group similar folders, such as inboxes from the different accounts so they appear under one single view. You can easily keep track of all your mailboxes.

The Ribbon, located along the border in top of the window, is the feature that comes from the Outlook 2010/2013 concept. It displays possible actions for a selected item or functionality (mail, calendar, task, contact) and of course, the Mac-style menu is still available.

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The Ribbon offers three groups of commands in tabs inside the main window: Home, Organize and Tools. Clicking on the field at the top-right of the window makes a fourth tab appear. The Search tab helps create complex searches with a variety of criteria.

Outlook 2011 will allow you to use one master category list, importing categories from Mac right inside your mailbox.

Contacts, calendar and tasks from Outlook 2011 can still be viewed at a glance when the application is closed, through the standalone My Day app. From Outlook, you can open a set My Day to automatically be launched at the computer start. From My Day, you can create new task items.

Compared to Entourage 2008, editing HTML emails is flawless. Forwarding or replying to an HTML message does not alter its global layout. By default, HTML mode is activated when editing a new email. You can switch to plain mode in a simple click.

Are you using Lync? You may take advantage of the Lync-Exchange integration with presence information right into your mailbox. See availability status and even start a conversation in Lync 2011 for Mac right from your mailbox in Outlook 2011.

Note all the tips above are excerpts of the functionalities you get with your mailbox in Outlook 2011.

SherWeb makes Office 365 easy so you can focus on your business!

Problem resolution for Mac Users under Microsoft Outlook 2011

Because you get unlimited storage for your Hosted Exchange 2013 accounts with SherWeb, the number of items to be synced with the identity on your Mac computer can be high. To avoid issues linked with synchronization, like database corruption, here are a few tips. Follow them to keep your Exchange identity healthy on Mac.

Email Structure

Outlook For Macs

You may have created folders, subfolders and rules to automatically organize your emails. Outlook will behave better if you create your folders right on top of the mailbox, not under default folders like Inbox or Sent Items.

Note: in this picture, the Daily Requests folder is not nested under Inbox. This is the recommended structure.

To create or move folders at the top of the structure, use Outlook Web App (OWA). Of course any changes made in this web interface are replicated straight inside Outlook 2011.

Moving items

Do not move a huge amount of items directly in Outlook 2011. Chances are high that the application will freeze. To move five or ten emails, you can keep using Outlook 2011. But for dozens or hundreds, use OWA instead.

Synchronization issues

You many notice discrepancies between your Exchange local identity and your mailbox’s contents in OWA (in the server). These are signs that the synchronization with Outlook 2011 is no longer working properly. First, try to force a resync by reloading the cache. If this does not solve the issue, save troubleshooting time, backup Outlook 2011 and rebuild your identity on the Mac computer.

Outlook For Mac Version

You’re all set for a better experience on your Mac computer… until you get the new Microsoft Outlook 2016 for Mac client!

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The IT Pro's Guide to Microsoft Outlook

Outlook integrates well with most applications and devices. But like most email solutions, it doesn't work perfectly all the time. This guide covers some of the most common issues and how best to deal with them.